Media uploaded to Panopto
• According to the terms of use of the University of Oulu and Oamk user account, you may use the services provided by your university for your use in connection with your work and studies: This means that you may only upload work- and study-related materials to Panopto.
• You must have the copyright or use rights to the material you upload.
• The material must not contain sensitive personal data.
• Panopto is primarily a service intended for video distribution, so the videos you upload there are processed and compressed to optimize distribution. So if you have high-quality raw video that you want to keep for later use, you should primarily save it, for example, to an external hard drive, where the video quality is preserved.
• You can store your media files in Panopto, but Panopto is not an archive.
Retention of a video uploaded to Panopto
Your video will remain viewable in Panopto as long as
1. you do not delete the video yourself (via the trash) from Panopto AND
2. your video is viewed at least once every thirteen months. (You can be the viewer of the video, or anyone who has the rights to view the video; you decide on the viewing rights yourself.)
. Read more below:
1. Deleting a video by moving it to the trash
It is a good idea to delete all videos that are no longer needed from Panopto. As the owner of the video, you can move your own videos to the trash.
Videos will only be deleted from the trash when
• you empty the trash, or
• the video has been in the trash for 90 days.
2. Archiving and deleting a video when no one views it for 37 months
If no one, including you, views the video for 13 months, it will be moved to the archive. If the video has been in the archive for two years, it will be permanently deleted. The archived video can be found by searching Panopto and a logged-in user can “click on the restore link”. Restoring it from the archive can take up to 48 hours. You can also archive your own videos manually if you think the video will be deleted. You have two years to re-use the archived video.
Using videos after the account is deleted
When you log in to Panopto with your University of Oulu or Oamk username for the first time, you will be created a Panopto account. You can log in with a Moodle identity or an Entra-ID identity. Both login methods create their own user account. Access to your Panopto account will be deleted when your University of Oulu or Oamk username is deleted when your employment or study relationship ends. Videos you upload to Panopto are available for viewing for 37 months. After 13 months, they will be moved to the archive, from where they can be restored. If a video has not been viewed in the archive for 2 years, it will be permanently deleted. The copyright of the video will naturally remain intact. The administrator will not change the distribution of the video (viewing rights) without the owner’s permission, but they will remain as you have set them.
• If your access rights expire, your account will still be in Panopto, but you will no longer be able to access it, because the access rights to the University of Oulu or Oamk user account have expired.
• You will not be able to log in to Panopto with an ID that is not valid. In practice, if there are videos on your account when your access rights expire, the videos will remain viewable until one of the above conditions is met. You will no longer be able to manage them yourself.
Permanently deleting a video from Panopto
Your video will be permanently deleted from Panopto when
• The video will be archived when your video has not been viewed for thirteen months. Videos that have been in the archive for two years will be permanently deleted. The owner or admin can restore an archived video for viewing, but there is a restore delay for the first viewing.
• your video is in the Recycle Bin and you empty the Recycle Bin,
• Your video has been in the Recycle Bin for 90 days, after which the video is automatically removed from the Recycle Bin.
When a video must be kept even though its owner’s access to Panopto expires:
When a user’s university or Oamk ID expires, the user’s account and the videos in the account will remain in Panopto. If the video owner has shared the video management rights with someone else (or several users), the video will remain in Panopto under the control of those users to whom the video owner has shared the video management rights (and whose accounts are still valid).
If the need to use the video continues for a long time, it is a good idea to share the management rights among several users. If your employment ends, delete unnecessary videos and, if necessary, transfer the usage rights to a colleague.