Student user account and email address (UO and Oamk)

User account

At the beginning of your studies, you are granted with a personal student account. It’s your key to systems and services of the University of Oulu, or the Oulu University of Applied Sciences (Oamk) during your studying.

By receiving the personal account, you also approve Rules of IT Services Use.
Please note: The rules linked above apply also to Oamk students, although this is not yet mentioned in the rules. We had recently a user account migration, where Oamk accounts were migrated to the University of Oulu’s M365 tenant, which is now shared with Oulu’s universities. At the same time, the existing rules became the rules also for Oamk.

The contents of this instruction:

Account and password
Multi-factor authentication MFA
Forms of the student user account
Previous account
Email address
Validity of student account
General IT instructions and IT news for students

Account and password

If your user account is brand new, please view your account information at https://account.oulu.fi/accountinfo and then set the first password in the university and Oamk Passwd service at https://account.oulu.fi/passwd. Both of these services uses the suomi.fi e-Identification. To be able to use suomi.fi, you need Finnish online banking codes (or mobile certificate or certificate card). If you are unable to use suomi.fi, please contact ict@oulu.fi

The password of the university’s user account must be changed at least once a year. You get the reminder to your e-mail before the expiration.

When setting a new password, do not use special characters, including å, ä and ö in it! Passwd service accepts them but some of the external services in our use, for example print service and IT Device Vendor do not accept all unicode UTF-8 characters. Please read this: Requirements for a good password.

The University of Oulu’s and Oamk’s shared Passwd service: https://account.oulu.fi/passwd is a self-service for setting and changing the password when needed.

You need to authenticate through Suomi.fi authentication service if you don’t know/remember the account name or the password (for example: new account, forgotten account name, forgotten password, expired password). The identification methods for Suomi.fi e-Identification: Finnish online banking codes, mobile certificate, ID card or organisation card).
If you know your account and the password, e-Identification is not asked.
A new feature that is now only available to the test group: If you cannot use Suomi.fi e-Identification and you don’t know your password, it’s possible to reset the old password and set a new one in Azure sign-in screen if you earlier has set Authenticator applicatios as your MFA method. Read more!

There are other ways to change the password. Read more: How to change your university account’s password (UO & Oamk)

In case you’re having login problems, please check the section Forms of the student user account, that you type the account in the right form (account / account@student / account@student.oulu.fi). Quite typical reason for login problems is also that your account or password has been expired.

You can check the status of your account by going through Suomi.fi authentication to the shared Accountinfo service of Oulu’s universities: https://account.oulu.fi/accountinfo

In the service, you can check if your account is valid and when you have changed your password.
You can send a support request directly from the Accountinfo service to the Campus ICT support service. In this case, the support request will include the necessary information about your account. If your account does not operate at all, add your other contact information (not the university’s email address in that case) in the request for the answering.

Multi-factor authentication

As our M365 tenant is shared among the universities in Oulu, so is the multi-factor identification (MFA), as it is a part of the M365. In practice, MFA means that when you sign in to a university service using M365 authentication with your M365 account and password, you will also secure your login with your phone. You can choose the way in which you use for verification; whether it is an app on the phone, SMS or a call. The recommendation is to use the Authenticator app on the phone as default, and SMS or phone call as the second option.

If you have not chosen and set up the verification method in your MS account security information, you will receive a notification “More information required” at the login stage and you will be directed to set your authentication method without delay.

Please save your own authentication method in your Microsoft account security information: See the instruction page for authentication method selection and use of MFA: Multi-factor authentication MFA.

Forms of the student user account

There are eight (8) characters in the account name and it has been automatically generated on the basis of your name and the beginning year of your studies. If in the name the å, ä or ö letters happen to be, they are changed in the account name into the letters a or o. It is a basic form of your account and this instruction it is referred to with the word account. Always write it with lower-case letters.

account

Use the basic form when logging in the university’s remote desktops, workstations, vendor laptops or to the information systems where Shibboleth or Haka authentication is in use.
- The University of Oulu’s studetns:
  - If a domain (toimialue) is asked, choose the option: student. If a server name is asked, choose the option: paju.
  - The University of Oulu’s Shibboleth login screen looks like this:

account@student.oulu.fi or account@students.oamk.fi

This long form of your account is your Microsoft account. We use the abbreviations MS account, M365 username and O365 username for it. Use it to sign-in all Office 365 Education services (shortly O365/M365), and other services which use the so called Azure authentication /EntraID.
Use the long form also when registering to Laptop Vendors or connecting your mobile device to wireless network “Owlan” on Oulu campuses, or Eduroam, when you are visiting a university outside of Oulu.
On the Azure/EntraID sign-in screen, you can see the possible account forms at the bottom.

account@student

Enter your account in this form when logging in Canon printing devices or in their webstore when you want to buy printing quota.
Alsothe Webstore’s login screen tells you which account formats it accepts:

Previous account

If a student has previously had a university student or staff account, the one will get the same account back. The account can be checked and a new password set in the self-service, if needed.

If a person has access rights to both staff and student services, the same account is valid for all services. Also the password is the same. In the external services, the staff’s and the student’s accounts are handled separately even though their first part and password are the same. For example in M365 service, the email box, calendars and user rights are different on the staff and student accounts. Also the accounts of the printing service are separate.

Email address

As a university student, your email address is as a rule in form: firstname.lastname@student.oulu.fi. As a University of Oulu student, your email address is usually in the format firstname.lastname@student.oulu.fi, whereas as an Oamk student, it is most often account@students.oamk.fi. There are exceptions, as some Oamk students use their university of Oulu address if they are also students there: There can be only one student account per person, and although you can receive emails to both students.oamk.fi and student.oulu.fi addresses on the same account, you only have one sender address.

about the student.oulu.fi email addresses:
- If there is another person with the same name in the system, one character or a string is added between the names. The addition could be generated on the basis of your middle name or it could be a number. In that case, your email address could be in the form: firstname.x.lastname@student.oulu.fi.
- If in the name the å, ä or ö letters happen to be, they are changed in the email address into the letters a or o.
- Your MS account also serves as the e-mail address: account@student.oulu.fi.
- With old user accounts, the addresses of an old mail server could still opearate: account@paju.oulu.fi and account@mail.student.oulu.fi.

NOTE! The university email address is your primary address in all study related matters.

Microsoft 365 Education is the email service of the University of Oulu and Oamk. The service also offers other versatile tools for your use. You can log into the service with your university/Oamk Microsoft account at: https://o365.oulu.fi.

Validity of student account

Your student user account is valid for the duration of your studies. Your account will automatically close in 60 days if the study administration’s information processing system indicates that:

You have finished your studies, or
Your student status has been discontinued, or
You have not registered as a current student.

You will get a message about termination beforehand to your email address. When your account closes, your right to use university/Oamk computers and information systems ends, and your email address is also closed. The email folders and other files are automatically removed within a certain time from the M365 service.

It should, however, be noted that if you are a staff member or have an UFO account after the end of the studying, your user account will remain. In that case, only the student related user rights and storages (M365 email, OneDrive, network drives) will be removed.

You should be prepared for the end of your right of use.

Inform your new preferred e-mail address to cooperation partners etc.
Copy your own files from OneDrive and K network drive and delete the obsolete and otherwise redundant files. Please remember also other services, such as Moodle.
Copy your own important e-mail messages: you can send them to your own new mailing address or save them as either a .pst file or in an app you use. Please see Create an Outlook Data File (.pst) to save your information (MS Office Support)
Uninstall from your own devices all the computer software you no longer have access rights to.
To access the university network disk from home with a VPN connection via remote desktop, please see FortiClient installation and VPN connection instructions.

General IT instructions and IT news for students

IT instructions for the university students are published on the pages IT services for students. University IT news are on For Students pages from where they are published in the Tuudo mobile app too. On those sites, also links to this ict.oulu.fi service are used.

IT instructions for Oamk students are available on this website (ict.oulu.fi) and news are published in the Tuudo mobile app.

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