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Electronic examination system (Exam) Instructions for students


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University of Oulu and Oulu University of Applied Sciences use the same electronic examination system.

Electronic examination system (E-exam) is an easy way to perform an exam at a time and a place most convenient to you.

Carefully read the instructions on this site before enrolling in electronic exam.

 

Current issues

Coronavirus

Students must follow coronavirus instructions and hygiene guidelines designated in University of Oulu and Oulu University of Applied Sciences. Its is strictly forbidden to participate in electronic exam in case of illness.

It might not be possible to keep safety gaps in the Examinariums. Please use mask. Face masks and hand disinfectant are available in the Examinariums.

Coronavirus instructions at University of Oulu

Coronavirus instructions at Oulu University of Applied Sciences

Please use face mask!

 

New Examinarium and computers in Oulainen!

Oamk Oulainen Exminarium has moved. You can find the Examinarium from the room 2118. Read more on Premises.

There are also two more computers in the Oulainen Examinarium! In Oulainen there are now four Exam computers in use.

 

Paper-based exams must always be performed in your home campus

Always performs paper exams on your own campus. If not, answer papers will not be automatically sent to your teacher.

Students perform paper exams at their own risk. Acting against the rules, you might be obligated to retake the test.

 

Shared electronic examination between Oamk and University of Oulu

Students of Oamk and University of Oulu use the same electronic examination system. Therefore also the four exam rooms for electronic examination are in common use. Students of Oamk can perform electronic exams in the university campuses and university students can perform e-exams in Oamk campuses. There is no need to use the exam visit computers in Oulu for Oamk and university students.


Content

  1. General instructions for students
  2. Rules
  3. Terms and conditions
  4. Problems and technical support
  5. Softwares on exam computers
  6. Premises
  7. Service breaks
  8. Special arrangements
  9. Exam visit
  10. Paper-based exam
  11. Data privacy notice
  12. System accessibility statement

General instructions for students

  1. Log in the Exam-system at https://exam.oulu.fi. Use your academy-specific username and password. We recommend that you use Mozilla Firefox or Google Chrome.
  2. General exam: open the exams-tab and search for the exam you are supposed to enroll in. You can search for the exam by the course code, the name of the exam or the name of the examiner (=teacher). Read more information about the exam by clicking the name of the exam. Personal exam: you will receive an e-mail of a personal exam after your examiner has created one for you. You will find the personal exam on the reservations tab in the Exam system.
  3. Make a reservation to an exam by clicking register for the exam or book an exam time. Then choose the exam room and the time where and when you wish to perform the test. Click confirm exam time.
  4. You will receive a reservation confirmation via e-mail. If needed, you can change or cancel the reservation.
  5. N.B.! You must also enroll in the E-exam implementation in Peppi. Otherwise your grad can not be registered.
  6. In the reservation confirmation you will find information about which exam computer the exam system has chosen for you. Before taking the test, be on time by the exact exam computer.
  7. Log in the computer by the rules in the exam room. Open the browser and log in the Exam system by your academy-specific username and password.
  8. Exam will take you to the test automatically. Just wait for the examination to start. Answer questions, check and click save and submit.
  9. Close the browser and log out from the computer.
  10. When the examiner has evaluated your assessment, you will receive an e-mail notification.

Performing an electronic examination you commit to the rules and terms of the electonic examination system (below). Carefully read the instructions. Breaking the rules might lead to the disqualification of your assessment.

Practice with a test exam

You can use a test exam to practice how to perform a test in Exam. Search for the test exam in the exams tab by words test exam or tietoturva.

Introductional video on the E-exam system

Watch introductional video on the Exam system


Rules

You are permitted to take student card or photo identity card (compulsory),  the locker key, writing tools only on paper-exams (you can find pencil and erasers in the exam room) to the exam point.

All other objects are forbidden by the exam point. If you have medical or other necessary needs during the assessment, contact  e-exam@oulu.fi in advance.

Examples in forbidden objects by the exam point: telephone, pencil casem own papers, drinking bottle, food, jacket, handbags or backbags and so on. Leave your belongings to the lockers by the exam rooms.

Please note, that leaving the exam room during the assessment is forbidden.

Also note, that toilet breaks are not allowed in electronic examination.

Its is strictly forbidden to speak in the exam rooms.

 

Realtime video and recordings are used to supervise exams. There are also random checks into the exam rooms. You must be prepared to verify your identity when asked. You can verify you identity with an identity card.


Terms and conditions

The student commits to comply with the rules of the electronic examination and with possible special rules given by teachers.

The student takes the responsibility on performing an electronic exam.

The students will agree to the conditions of the realtime video and recordings in the exam rooms. The student agrees, that the information from the recording systems and the electronic examination system can be used to confirm the identity of the student.

The realtime recording system records video and sound in all exam rooms.

 

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Problems and technical support

The system support address of electonic examination is  e-exam@oulu.fi.

Instructions for different situations:

1. The exam computer or the browser becomes stuck mid-performance

Restart the computer, log in, open the browser, log in Exam and complete the exam.

2. The performance is interrupted or prevented 

Log off the computer, if possible, and leave the exam room. Immediately contact e-exam@oulu.fi.

3. An emergency appears

There is an emergency button in all the exam rooms.  Follow the emergency instructions or set an alert.

4. You are on your way to the exam room and you notice that the campus is closed

Cancel your exam reservation and make a new reservation. If needed, contact the examiner (=teacher).

5. A power outage appears

Wait for the power to recover. If the power recovers, restart the computer, log in, open the browser, log in the Exam and continue taking the performance. In case the power does not recover, act as instructed in section 2. The performance is interrupted or prevented.

Whether you run into a problem that doesn’t resolve by the instructions above, immediately contact service support at  e-exam@oulu.fi. Be prepared to tell more about the problem.

N.B.! Is it strictly forbidden to use mobile phone or send e-mail in the exam room. To contact service support, exit the exam room. The possibility for retaking the exam will be evaluated after you have contacted service support.

 

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Softwares on exam computers

The usage od softwares is limited on the exam computers. Access to internet is denied despite the Exam-web.

On all computers: Mozilla Firefox (only Exam), Word without proofreading, Excel, PowerPoint, Paint, PDF-Xchange, 7-zip, Java, Java- and gcc/g++, Notepad ++, C/C++:, Codeblocks + Mingw, Mingw-translator, Catch, Dr. Memory, Cppcheck, Doxygen, Cpp reference offline version HTML book, NetBeans, Aiforia

On some computers: MathCad Prime, interactive pen display, headphones (computers with headphones have also VLC Media Player), Microsoft Calc


Premises

Exam rooms and opening hours

The students in Oulu University of Applied Sciences and in University of Oulu can perform electronic exams on four different campuses: Linnanmaa campus, Oamk Kontinkangas campus, Dentopolis campus and Oamk Oulainen campus.

Please note, that the entrance to the exam rooms is bound to the opening hours of the campus buildings: the campus opening hours of the Oamk and the campus opening hours of the University of Oulu.

The students of the University of Oulu have a possibility to apply for a 24/7-access key to the campuses of Linnanmaa and Dentopolis. More information on the 24/-access key.All the exam rooms are closed on holidays.

 

Linnanmaa Examinarium

MON-FRI open at 8am-9pm
SAT open at 8am-5pm
Note the campus opening hours

Examinarium PR106
Pentti Kaiteran katu
150 exam points, from which 3 unobstructed.
The exams start at sharp hours. The door opens 5 minutes before the beginning of the exam and will stay open 30 minutes after the beginning of the exam.

Dentopolis Examinarium

MON-FRI open at 8am-9pm
SAT open at 8am-5pm
Note the campus opening hours

Examinarium H1090
Aapistie 3
16 exam points, from which one unobstructed.
The Dentopolis campus map

The exams start at sharp hours. The door opens 5 minutes before the beginning of the exam and will stay open 30 minutes after the beginning of the exam.

 

Oamk Kontinkangas Examinarium

MON open at 9am-6pm
TUE-THU open at 8am-6pm
FRI open at  8am-4pm
Note the campus opening hours

Exceptions in opening hours on june-july: MON open at 9am-4pm, TUE-THU open at 8am-4pm
The electronic examination room E1225
Kiviharjuntie 4, 1st floor
15 exam points, from which one unobstructed.

The exams start at sharp hours. The door opens 5 minutes before the beginning of the exam and will stay open 15 minutes after the beginning of the exam. If you are late and the door is locked, contact the janitors for letting you in.

 

Oamk Oulainen Examinarium

MON open at 9am-4pm
TUE-FRI open at 8am-4pm
Note the campus opening hours

Always closed on weeks 10 and 43.

The electronic examination room C2 2112
Kuntotie 2, 2nd floor
4 exam points, from which 0 unobstructed.

The exams start at sharp hours. The exam room door is open during the opening hours of the campus.

 


Service breaks

A service break appears on the Electronic examination system on the first Wednesday of every month at 8am-10am.

N.B.! The Exam-system and the exam rooms are out of order during the points of time mentioned above. The EXAM visits are also out of use during this time.

 

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Special arrangements

The students with needs for special arrangements are allowed to take four-hour exams (235 minutes). These exams are arranged as personal exams.

The student must show a certification considering the personal needs.

If a student has to take medical products (such as asthma- or migraine medication) to the exam point, the student must inform service support e-exam@oulu.fi in advance.

Unobstructed exam point

On Linnanmaa campus there are three unobstructed exam points,  on Dentopolis campus there is one and on Oamk Kontinkangas campus there is also one. These exam points include a wider table with a possibility to adjust the height of the table. Unobstructed exam points are suitable for wheelchairs.

How to make an exam reservation to an unobstructed exam point
  1. Log in the Exam system and search for the exam the same way as in the general instructions.
  2. Click accessibility type. Put a mark on the unobstructed access.
  3. The Exam system will offer you all the exam rooms, which include an unobstructed access. Choose the exam room where you want to take the exam.
  4. Choose the time when you want to perform the exam.
  5. Act by the general instructions.

Accessibility instructions in University of Oulu and accessibility instructions in Oulu University of Applied Sciences.

 

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Exam visit

Exam visit is a service that allows you to perform an exam at the premises of another institution.  In other words, as a student of University of oulu or Oulu University of Applied Sciences, you can perform exams for example in Helsinki or Rovaniemi.

Only some of the Exam-universities offer the possibility to an exam visit. Read the names of the universities offering exam visit service from this website.

N.B.! As a student of University of Oulu or Oulu University of Applied Sciences, you are allowed to use both of the electronic examination premises of Oulu University and Oamk freely. In other words, you can use all the four exam rooms and there is no need for you to use the exam visit-service.

Check these things before making a reservation for an exam visit
  • The opening hours of the institution you are visiting
  • Instructions to find the exam room
  • The softwares used in exam computers in the institution you are visiting
  • The terms, conditions and the rules of the exam room
  • Other instructions regarding the institution you are visiting
How to make an exam visit reservation
  1. Follow the general instructions.
  2. When choosing the exam room, choose exam room reservation from external institution.
  3. Choose the institution in which you are planning to perform the exam.
  4. Choose an exam room and an examination time.
  5. Confirm exam time.
  6. Write down the name of the campus, building, exam point and the number of the exam computer. You will receive a reservation confirmation via e-mail.

When visiting an institution, log in to the local institution’s Exam system. Choose the name of you own institute on the Haka-log in and use your own academy-specific  username and password.

Exam visit in Oulu

Exam visits are possible in Linnanmaa capus, Dentopolis campus and Oamk Kontinkangas campus. Read the opening hours, instructions and softwares used in Oulu exam computers above.

When visiting Oulu, log in to the Exam system of Oulu in https://exam.oulu.fi. On the Haka-log in choose your own institute and use your own academy-specific username and password.

We warmly welcome you to make an exam visit in Oulu!

 

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Paper-based exam

If answering on a paper is necessary instead of using the Exam system for answering, you must perform the test on your own campuses exam room.

Electronic exams, which demand answering on a paper, are recommended to be performed on a Monday.

The exam questions are in the Exam system. Write down the answers on a paper you can find in the exam room. N.B.! Bringing your own papers in the exam room is strictly forbidden and may lead to discarding your exam.

When ready, write down your name, student number and the name of the exam on the answering paper. Put the answering papers (including sketches) in an envelope. On the envelope write down the name of your examiner and the internal post address. Return the envelope to the return box in the exam room.

 

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Data privacy notice

Data privacy notice of the University of Oulu


System accessibility statement

This accessibility statement applies to the EXAM system of Oulu University and Oulu University of Applied Sciences, and it was created on 25 June 2020.

This accessibility statement applies to the EXAM system and not the contents, for example the attachments of a single exam.

Accessibility means that as many people as possible can use digital services easily and equally. An accessible service must be technically accessible, have a clear user interface and the content must be understandable. The accessibility requirements are based on the Act on the Provision of Digital Services, which is in turn based on the EU Accessibility Directive.

The accessibility of the EXAM system was assessed internally. We are continuously evaluating accessibility during development of the EXAM system.

Accessibility of the digital service

The EXAM system meets the accessibility requirements in part.

During development of the EXAM service, we are committed to improving the accessibility of the digital service and meeting the A and AA level criteria of WCAG 2.1 contained in the Act on the Provision of Digital Services. The observed accessibility deficiencies will be corrected in conjunction with future EXAM version updates whenever possible. In particular, the upgrade of the application framework to Angular7 will improve accessibility (planned for 2021).

Non-accessible content (according to WCAG 2.1 criteria)

Perceivable: The color contrast between text and background is insufficient.
  • Non-accessible content and its deficiencies.
  • The contrast between text and background colors is too weak in some buttons.
  • Accessibility requirements that are not met.
  • 4.3 Contrast (minimum)
Perceivable: The highlighting that visualizes button status is insufficient.
  • Non-accessible content and its deficiencies.
  • When navigating with the keyboard, the focus of the selected function is not sufficiently distinguishable. The visual information needed to identify the different statuses of the buttons is insufficient: border color contrast and highlighting is too faint.
  • Accessibility requirements that are not met.
  • 4.11 Non-text contrast
Perceivable: Text descriptions are missing from images (buttons).
  • Non-accessible content and its deficiencies.
  • Text descriptions are missing from images (buttons).
  • Accessibility requirements that are not met.
  • 1.1 Non-text content
Perceivable: Heading is missing and boldface has been used for highlighting.
  • Non-accessible content and its deficiencies.
  • Website headings are not used correctly. Boldface has been used for highlighting.
  • Accessibility requirements that are not met.
  • 3.1 Info and relationships
Operable: There is no mechanism available to bypass blocks of content that are repeated on many web pages.
  • Non-accessible content and its deficiencies.
  • The website has no mechanism available to bypass blocks of content that are repeated on multiple web pages.
  • Accessibility requirements that are not met.
  • 4.1 Bypass blocks
Operable: Not all website functions can be used via the keyboard.
  • Non-accessible content and its deficiencies.
  • Not all website functions can be used via the keyboard. For example, the keyboard cannot be used to select a role (student/examiner) after logging in or to select an attachment when taking an exam. The keyboard cannot be used to reserve an examiner via the calendar; this problem will be eliminated by the future upgrade.
  • Accessibility requirements that are not met.
  • 1.1 Keyboard
Operable: Focus is not highlighted sufficiently.
  • Non-accessible content and its deficiencies.
  • The user cannot easily see which element of the website has the keyboard focus at any given time.
  • Accessibility requirements that are not met.
  • 4.7 Focus visible
Understandable: No language has been specified for the page.
  • Non-accessible content and its deficiencies.
  • No language has been specified for the page.
  • Accessibility requirements that are not met.
  • 1.1 Language of page
Understandable: The submit button is missing from the form.
  • Non-accessible content and its deficiencies.
  • The submit button is missing from the form.
  • Accessibility requirements that are not met.
  • 2.2 On Input

Have you noticed any accessibility problems in our digital services? Please let us know and we will do our best to correct the problem.

Provide accessibility feedback by email e-exam(at)oulu.fi

Supervisory authority

If you notice accessibility problems on the website, you should first send any feedback to us, the site administrator. We will normally send you an answer within 14 days of receiving the feedback.

If you are not satisfied with the response you have received or you do not receive any response after two weeks, you may submit a notification to the Regional State Administrative Agency for Southern Finland. The website of the Regional State Administrative Agency for Southern Finland provides detailed information on how to submit the notification and how the matter is processed. Please note that the website is in Finnish and Swedish only.

Contact details of the supervisory authority

Regional State Administrative Agency of Southern Finland
Supervision Unit for Accessibility
www.saavutettavuusvaatimukset.fi
saavutettavuus(at)avi.fi (in Finnish and Swedish only)

Tel. +358 (0)295 016 000 (switchboard)

 

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