You can book rooms for which you have reservation rights through the Outlook calendar. This guide briefly goes through the space reservation for all Outlook versions (New Outlook, Classic Outlook and browser version).
The contents of this instruction:
Room reservation New Outlook
Open Outlook and from there Calendar. Choose New Event.
- Add a title for the reservation and select a date and time.
- If you know the room number, enter it under “Add a room or location” and select the space.
- By clicking on the “Add room or location” field, you will see the “Browse all rooms” option, and clicking on it will give you access to the “Room Finder” feature.
- You can search for spaces under “Select a building“. For example, Staff-Common-Rooms lists the spaces available for staff to book. Student-Common-Rooms lists the facilities available for students to book. You can also filter the spaces by the abbreviation of your own unit, for example.
Press Send. After a while, you will receive a confirmation of the reservationby email. If it happens that you do not have reservation rights for the space in question, you will receive a message by email. You can request reservation rights for the facility at ict@oulu.fi.
Reservations Classic Outlook
Open Outlook and from there Calendar. Choose New Meeting .
- Add a title for the reservation and select a date and time.
- If you know the room number, enter it under “Location” and select the space.
- From right side of Location field you can find “Room Finder” option, and clicking on it will give you access to the “Room Finder” feature.
- You can search for spaces under “Select a building“. For example, Staff-Common-Rooms lists the spaces available for staff to book. Student-Common-Rooms lists the facilities available for students to book. You can also filter the spaces by the abbreviation of your own unit, for example.
Press Send. After a while, you will receive a confirmation of the reservation by email. If it happens that you do not have reservation rights for the space in question, you will receive a message by email. You can request reservation rights for the facility at ict@oulu.fi.
Reservations browser version
Go to https://o365.oulu.fi and open Outlook from there (Apps on the left and select Outlook). Open the calendar. Select New event.
- Add a title for the reservation and select a date and time.
- If you know the room number, enter it under “Add a room or location” and select the space.
- By clicking on the “Add room or location” field, you will see the “Browse all rooms” option, and clicking on it will give you access to the “Room Finder” feature.
- You can search for spaces under “Select a building“. For example, Staff-Common-Rooms lists the spaces available for staff to book. Student-Common-Rooms lists the facilities available for students to book. You can also filter the spaces by the abbreviation of your own unit, for example.
Press Send. After a while, you will receive a confirmation of the reservation by email. If it happens that you do not have reservation rights for the space in question, you will receive a message by email. You can request reservation rights for the facility at ict@oulu.fi.