For business trips abroad, the unit can rent a laptop computer for its employees, (starting from 34,80 € / each month) which is safe to use even in the destination country.
The package can include, a mobile phone abroad with a subscription, the operating costs of which are allocated to the subscriber’s cost pool. A mobile phone abroad can be ordered separately and is recommended to be rented at least when traveling to high-risk areas, i.e. when the trip is outside the EU and EEA countries.
For security reasons, the travel laptop has only a limited number of applications (defined below). Applications on the travel laptop must be used through a browser or remote servers. If you need science-specific or other applications that cannot be used through remote servers, it is possible to use your own device. However, when traveling to a high-risk area, you must bring your own computer to ICT services for re-installation immediately after the trip.
In this instruction:
- Order travel laptop and mobile phone abroad this way
- Travel laptop configuration and applications
- Be aware of information security when travelling abroad
Order travel laptop and mobile phone abroad this way
- Order a travel laptop from Netox web shop well in advance before your trip:
- University: Web Shop / Netox (uni)
- Oamk: Web Shop / Netox (Oamk)
- Retrieve the devices, chargers and sleeve at the appointed time from Netox. Allow at least 30 minutes for equipment pick-up.
- Prepare the laptop before the trip: run the autopilot installation according to this instruction: Autopilot installation.
- Take care of your travel laptop and phone throughout your rental.
- However, if the device is stolen or misplaced, please inform Campus ICT without a delay (ict@oulu.fi or +358 294 483 124). The device will be remotely discharged as soon as possible. File a crime report with the local police.
- If you have stored files on your travel laptop that you want to keep, copy them to yourself before returning the device.
- Return the devices, chargers and sleeve to Netox. ICT Services will clear the laptop and phone.
Travel laptop configuration and applications
Applications on the Windows laptop harddisk
- FortiClient for VPN connection available
- Office-packet without Outlook available
Restrictions
- No email client on the harddisk
- OneDrive + other services running locally on laptop are blocked
Email and Applications
Use email and applications through:
- browser in M365-portal (https://o365.oulu.fi)
- browser on AVD remote desktop (https://rdweb.wvd.microsoft.com/arm/webclient) or
- VPN + Lippu- connection.
After the travel
- ICT Services will clear the laptop after returning.
Be aware of information security, especially when travelling abroad
- First and foremost, choose a travel laptop abroad and travel mobile phone for your trip.
- Use primarily a data connection of the travel mobile phone and a VPN connection of the travel laptop for telecommunications.
- Take along only the kind of information and equipment you need on your trip.
- In principle, do not take along any material that, if in the wrong hands, could cause harm to yourself or your organization.
- Keep in mind that in your destination country you are under the jurisdiction of local authorities and in certain countries authorities have the right to check the contents of computers and other devices.
- Do not leave the devices unattended.
- Activate the access code for the devices and adjust the delay to be as short as possible.
- However, if you take your actual work or your own private laptop on the trip, make a backup of your devices before the trip. During the trip, use only a university-approved VPN service. Be prepared to empty the device after the trip and restore the status of the backup made before departure.
Read more: Travel safety | Supo