The University of Oulu and Oulu University of Applied Sciences require that for business trips outside the EU and EEA countries, a separate travel laptop and travel phone must be rented. Your personal work laptop and phone must be left in the home country. We also recommend using a separate travel laptop and travel phone when traveling within the EU and EEA.
Due to security reasons, the travel laptop and travel phone will have only a limited number of applications. On the travel laptop, applications should primarily be used via a browser or remote servers. If you need field-specific scientific software that cannot be used via remote servers while abroad, local installations can be made through the EPM service. The travel phone includes basic applications and a limited selection of apps available through the Play Store.
The costs of the travel laptop and travel phone, including subscriptions, will be charged to the cost center of the person placing the order.
In this instruction:
- Order travel laptop and mobile phone abroad this way
- Travel laptop and phone configurations and applications
- Be aware of information security when travelling abroad
Order travel laptop and mobile phone abroad this way
- Order a travel laptop from Netox web shop well in advance before your trip:
- University: Web Shop / Netox (uni)
- Oamk: Web Shop / Netox (Oamk)
- Retrieve the devices, chargers and sleeve at the appointed time from Netox.
- Prepare the laptop and mobile phone before the trip, run the autopilot installation for the laptop and set up the mobile phone according to these instructions: Autopilot installation and Setting up (Android). If you need help at this stage, please contact Campus ICT.
- Take care of your travel laptop and phone throughout your rental.
- However, if the device is stolen or misplaced, please inform Campus ICT without a delay (ict@oulu.fi or +358 294 483 124). The device will be remotely discharged as soon as possible. File a crime report with the local police.
- If you have stored files on your travel laptop that you want to keep, copy them to yourself before returning the device.
- Return the devices, chargers and sleeve to Netox. The laptop and phone will be reseted then.
Travel laptop and phone configurations and applications
Applications on the Windows laptop harddisk
- FortiClient for VPN connection available
- Office-packet without Outlook available
Restrictions
- No email client on the harddisk
- OneDrive + other services running locally on laptop are blocked
Email and Applications
Use email and applications through:
- browser in M365-portal (https://o365.oulu.fi)
- browser on AVD remote desktop (https://rdweb.wvd.microsoft.com/arm/webclient) or
- VPN + Lippu- connection.
Applications of the travel phone
- The travel phone is mainly a phone (double-SIM), but also a mobile access point and authentication tool.
- Most common applications: Chrome, FortiClient, Authenticator, alarm clock, photo gallery, camera
After the travel
- The laptop and phone will be cleared after returning.
Be aware of information security, especially when travelling abroad
- First and foremost, choose a travel laptop abroad and travel mobile phone for your trip.
- Use primarily a data connection of the travel mobile phone and a VPN connection of the travel laptop for telecommunications.
- Note the data costs of the target country! Get a local subscription if needed.
- Take along only the kind of information and equipment you need on your trip.
- In principle, do not take along any material that, if in the wrong hands, could cause harm to yourself or your organization.
- Keep in mind that in your destination country you are under the jurisdiction of local authorities and in certain countries authorities have the right to check the contents of computers and other devices.
- Do not leave the devices unattended.
- Activate the access code for the devices and adjust the delay to be as short as possible.
- However, if you take your actual work or your own private laptop on the trip, make a backup of your devices before the trip. During the trip, use only a university-approved VPN service. Be prepared to empty the device after the trip and restore the status of the backup made before departure.
Read more: Travel safety | Supo