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How to create an accessible PDF in InDesign

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InDesign is an Adobe design program intended for professional use. InDesign is not available to everyone at the University of Oulu or Oamk; licenses are limited.

If you use InDesign to create PDF files to be shared in any of the University of Oulu’s or Oamk’s online service, you should make them accessible. (Note: this requirement only applies to documents created by staff, not to assignments made by students, for example. The only exception would be if the student designs their thesis in InDesign.)

To ensure that your InDesign PDF is accessible:

Specify a document title for your file in its metadata

  1. Select File, File
  2. Enter a descriptive title for your file in the Document title
  3. Press the OK button.

Tip: Note that you can also add other information to the metadata, such as your name and copyright information. By adding keywords separated by commas, you can find the files more easily in the future.

The text must be real text, not an image of text

If you scan a file and create a PDF out of it, it will not be accessible. A PDF/X file is designed for professional printing and contains real text. Though better, it is not accessible, either. When saving your files as PDFs in InDesign, the best option is to proceed as follows:

  1. Select File, Export.
  2. Set Format to Adobe PDF (Interactive) and save. Check that the settings are correct:
    1. On the General tab, ensure under Options that you have selected the Create Tagged PDF and Use Structure for Tab Order
    2. On the Advanced tab, ensure that the document language is correct, and in Display Title, select Document title.
    3. On the Security tab, the Enable text access of screen reader devices for the visually impaired checkbox should always be selected, even if the file is protected.
  3. Press the Export button to finish.

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This article was published in categories English version available, All instructions, Oamk , for Oamk staff, for Oamk students, for the University of Oulu staff, for the University of Oulu students, accessible content, UniOulu and tags , , . Add the permalink to your favourites.