Version history is a useful feature, but especially in large and frequently edited files it can consume considerable disk space. With these instructions, you can easily check and manage versions.

The contents of this instruction:

• Verifying version history
• Removal of additional versions
• Delete all old versions in OneDrive
• Delete all old versions in Teams

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Verifying version history

a) OneDrive or SharePoint in the browser

1. Open OneDrive or SharePoint in the browser.
2. If you’re working with OneDrive, select My Files/Omat tiedostot.
3. Go to the desired file..
4. Click the three dots next to the file name (…).
5. Select Version history/Versiohistoria.

You can see a list of all versions, their size, and the time of saving.

b) OneDrive in Windows File Explorer

OneDrive’s version history can now also be opened directly from Windows:

1. Open the OneDrive folder.
2. Click a file with a secondary mouse button.
3. Select OneDrive >Version history/Versiohistoria.
4. Version history opens in a new window.

NOTE! This is a newer and easier way than through the “Show online” command.

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Removal of additional versions

1. Open version history as described above.
2. Delete unnecessary versions by selecting Delete/Poista.
3. Pay attention to large files (e.g. PowerPoint, Excel, videos), as they increase version sizes the fastest.

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Delete all old versions in OneDrive using a browser

1. Click on the gearwheel in the top right corner and select OneDrive Settings/OneDriven asetukset.
2. On the left side, click More Settings/Lisää asetuksia.
3. Select Storage Metrics/Tallennustilamittarit.
4. Select Documents/Tiedostot folder and search under it for the desired file.
5. Click Version History/Versiohistoria  on the right side, and all versions of the file will appear. In this case, a selection is shown at the top: Delete All Versions/Poista kaikki versiot.

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Delete all old versions in Teams using a browser

1. Open the Teams group channel and select Shared/Jaetut from the menu at the top.
2. From the top menu of the channel’s file view, select three dots and then Open in SharePoint/Avaa SharePointissa.
3. Click on the gearwheel in the top right corner and select Site Contents/Sivuston sisältö.
4. In the top right corner, click Site Settings/Sivuston asetukset.
5. Select Storage Metrics/Tallennustilan arvot from the list.
6. Select Documents/Tiedostot folder and search under it for the desired file.
7. Click Version History/Versiohistoria on the right side, and all versions of the file will appear. In this case, a selection is shown at the top: Delete All Versions/Poista kaikki versiot.

 

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