This information applies to the ict.oulu.fi web service. This page was last updated on 27 August 2026. The page was translated from the Finnish version with the assistance of Copilot AI. The translation has been reviewed.
The general data privacy notice concerning employees of the University of Oulu (oulu.fi) provides information on, among other things:
- the data controller,
- the legal bases for processing personal data,
- the rights of data subjects,
- the contact details of the Data Protection Officer, and
- general procedures related to the processing of personal data.
On this page, we provide more detailed information specifically regarding this service.
The ict.oulu.fi service primarily processes personal data relating to the administrators of ict.oulu.fi, as well as the authors and reviewers of instructions published on the site. This information is displayed only to authenticated users and to varying extents according to their roles.
Name of the Service
ict.oulu.fi
Contact Person for Service-Related Matters
Anna-Liisa Mattila
Anna-Liisa.Mattila(at)oulu.fi
+358 50 539 5012
(IT Services)
Purpose of Processing Personal Data
The ict.oulu.fi service processes personal data in order to identify the individuals responsible for the content, maintenance, and review of instructions. The information is used for assigning responsibilities, managing maintenance responsibilities, and ensuring that instructions remain up to date and accessible.
Personal Data Used in the Service
The service may process the following personal data:
Personal data of staff members who are responsible for this website or for instructions published on the website:
- name
- email address
- responsibilities related to instruction maintenance, content management, and accessibility reviews
- other information voluntarily stored in the system by the user
The information is displayed only to authenticated users in accordance with their access rights.
Sources of Information
When creating a user account, the administrator verifies the person’s name and email address through the Microsoft 365 service.
The service maintains a responsibility matrix for individuals responsible for instructions. The matrix identifies the person responsible for the instruction, the author of the instruction, and the content and accessibility reviewer. The information may not include all individuals involved in creating or reviewing an instruction; rather, it identifies the persons primarily responsible.
Processors and Viewers of Personal Data
Personal data may be processed by the administrators of the ict.oulu.fi website and may be viewed by authors to the extent required for their work duties.
Data Retention Period
Data is retained for as long as it is necessary for managing maintenance responsibilities related to instructions. Information in the responsibility matrix is updated whenever personnel changes or responsibility changes occur.
The name of the instruction author is retained for as long as the relevant instruction remains available in the service.